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Send 50 payslips in 2 minutes,
not 2 hours.

Ghugi hands your monthly payroll distribution to software so you can get your Sunday evening back.

Start free trial — no card requiredSee how it works
Review screen showing 12 payslips auto-matched to employees with confidence scores and a send button
  • Built in the UK for UK payroll
  • GDPR compliant
  • HMRC-aware formatting
  • No credit card to trial

Three steps from folder to sent.

No setup calls. No CSV wizardry. Just upload, review, and send.

1

Drop your payslip PDFs

Drag a whole folder in. Up to 500 PDFs in a single upload. We suggest the pay period automatically.

Upload screen showing drag-and-drop PDF dropzone with 12 payslip files ready for matching
2

We match them to employees

Filename patterns, content parsing, and fuzzy name matching pair each PDF to an employee with a confidence score. Reassign any we got wrong with a dropdown.

Review screen showing 12 payslips auto-matched to employees with confidence scores and a send button
3

Click send

Review, confirm, and Ghugi emails each payslip to the right person with your branded template. Real-time status per delivery.

In-flight delivery screen showing progress bar, real-time status per payslip, and 9 of 12 sent

Everything you’d expect — and nothing you don’t.

Focused on doing one job — sending payslips — really well.

Auto-matching engine

Filename and content-aware matching pairs each PDF to the right employee before you click send.

CSV import

Bulk-load your employee list from a spreadsheet in under a minute. Downloadable template included.

Custom email template

Your branding, your wording. Placeholders for name, pay period, and company keep every email personal.

Failed delivery alerts

Instant email the moment a payslip bounces or fails so you know before your employee does.

Encrypted PDF storage

Every PDF encrypted at rest on UK-hosted Supabase storage. Automatic deletion after your retention window.

Resend in one click

Missed the right address? Employee out of office? Resend from the history page — no re-upload needed.

Built for UK payroll, not developers.

Security that matches the sensitivity of the data. No half-measures.

Encryption

AES-256 at rest on Supabase storage. TLS 1.3 in transit. SMTP credentials encrypted at the application layer before they ever touch the database.

UK-hosted data

App served from Vercel London. Database and PDF storage in Supabase's EU region. Your payroll data doesn't leave Europe.

GDPR-ready

Configurable retention windows, one-click data export, right-to-erasure, and a full audit trail on every send.

Audit trail screen showing timestamped send-log entries with recipient email, status, and SMTP response

Simple pricing. No surprises.

30-day free trial on every plan. Cancel anytime. No credit card needed to start.

Starter

Perfect for a small team just starting out.

£9/mo

  • Up to 25 employees
  • Your own SMTP email
  • CSV import for bulk employee setup
  • AES-256 encrypted PDF storage
  • Failed delivery alerts
Start free trial
Most popular

Business

Most popular with UK SMEs.

£29/mo

  • Up to 100 employees
  • Managed email delivery
  • Everything in Starter
  • Priority support
  • Branded email templates
Start free trial

Enterprise

For larger operations with custom needs.

£99/mo

  • Unlimited employees
  • Unlimited admin users
  • Custom domain email
  • Dedicated support
  • Everything in Business
Start free trial

Need something custom for larger teams? Email us →

Frequently asked questions

Everything a payroll-skeptical SMB owner wants to know.

Does this work with my payroll software?
If your payroll software produces PDF payslips — Sage, Xero, QuickBooks, BrightPay, IRIS, or anything else — Ghugi works with it. You export the PDFs, drop them in, and we send them.
What happens when the trial ends?
At the end of your 30-day trial you'll be invited to pick a plan. No card is required to start, and nothing auto-charges. If you don't subscribe, your account becomes read-only — your data stays, you just can't send new batches until you pick a plan.
Can my employees reply to the emails?
Yes. Emails are sent via your own mail system (or our managed delivery on Business+), so replies come straight back to you — not to Ghugi.
Is this HMRC-compliant?
Ghugi is the delivery layer. Your payroll software produces the PDFs that are already HMRC-compliant; we hand them to your employees in a secure, branded email. We don't alter content or calculate tax.
What email provider do I need?
On Starter, any SMTP-capable mailbox — Gmail, Microsoft 365, or a transactional service like Mailgun or Resend. On Business+ we handle delivery for you.
Can I cancel anytime?
Yes. One click in the billing portal. No lock-ins, no cancellation fees, no calls with a retention team.
What happens to the PDFs after sending?
PDFs are encrypted at rest and auto-deleted after your configured retention period (default 90 days). Send-log metadata — who, when, to which address — is preserved for your audit trail.
Do you support weekly or fortnightly payroll?
Yes. Pay frequency is set per organisation — monthly, weekly, fortnightly, or four-weekly. Pay period detection adapts automatically.

Stop emailing payslips like it’s 2005.

Start your 30-day free trial. No credit card. No onboarding call. Sending in 10 minutes.

Start free trial